Regatta Information

Dear HHS Crew Parents,

This is something we created a few years ago with the novice parent in mind. Just a few things that we wish somebody had told us before our first regatta. We hope it can also provide some good reminders for varsity parents. It continues to evolve so please email us with anything you feel should be added.


How do I find HHSRC?

The club has what can best be described as a two horse trailer that has been modified to carry hospitality items. It is red with our logo on each side. Club Volunteers set up the trailer before the regatta. We set up a few small tarps and put down a ground liner so our student-athletes have a clean dry place to wait or rest between races. We also have two HHS Crew flags that will help you find us. It will be very dark when you arrive in the morning so everyone should bring their own flash light. The boats will be parked in one location and the hospitality trailer will be in another. You will want to find the hospitality trailer. All regattas require you to park quite far from the venue. You may want to bring a wagon to carry multiple things or some of the heavier items like water.

TeamSnap App

A reminder, as stated in the participation policy you signed, student-athletes and parents will be expected to use only HHSRC platforms, which are TeamSnap and Remind, for official team communications. Look to TeamSnap especially on Regatta days, to ask or answer questions, and receive race updates. Now is a good time to double-check your account and ensure your contact information is correct.

Join Remind

Be sure to join the clubs Remind group. You may download the Remind Mobile App and join our Remind group to receive weather cancellation messages as well.

I have never met the coaches, I want to introduce myself.

Coaches are NOT available on regatta days to discuss parent concerns or issues. The coaches are all over the place during the regatta. If you see a coach on the shoreline watching a race- that is probably a good time for a quick introduction. Please introduce yourself and let them know who your student-athlete is. Coaches are especially focused on regatta days, planning down to the minute on who needs to be where at exact times. This will include helping to make sure athletes are where they need to be when they need to be there: for example, helping launch and recover other crews, helping rig and de-rig boats, and meeting for races. The coaches are happy to meet parents, want to know who your student-athlete is, and are happy to cooperate with you on your athlete's success. Please understand if they need to cut conversations short, or be exceptionally brief, as there will be many demands on their time throughout the entire day.


I bet the docks are a great place to get some close up photos!

It can be, but it's best to stay clear of the docks, when they are loading and unloading. There are excited athletes carrying boats, with rigors sticking out. Stay alert, we don't want anyone to be hit in the face or head.


What are some things I should bring to a regatta?

  • Rowers must bring refillable plastic water bottles
  • Cash (not just for parking, most regattas have food and merchandise vendors)
  • Chairs/Picnic blanket/large beach towel
  • Sunglasses
  • Book/puzzles, tablet
  • Sunscreen/Lip balm
  • Mosquito protection
  • Camera with telephoto lens
  • Layers (HHS Crew sweatshirt/shirt, wind breaker)
  • Comfortable shoes (lots of walking)
  • Hair tie
  • Small cooler for your snacks and drinks
  • Flashlight
  • Binoculars
  • Bicycle for some regattas like Halloween Regatta
  • Cow Bells (so you can cheer the team on!)
  • Loud Yelling Voice "Go Big Red!"


How do I know what time the races are?  What the course looks like?  How to look up race results?

Regatta Central is a website that you will want to bookmark. All of our regattas are listed there. Just scroll down and click on the regatta you want. It shows every detail you could ever imagine. You can also go back the day after the race and check the results!

Race Watching Tips Here

I am starving....when can I eat?

For most regattas, we bring the Hospitality trailer and do breakfast and lunch!
Hospitality Food payment for student-athletes, parents and spectators are due 8 days before a regatta.

My kids last race is at 11:30, can we leave?

Student-athletes are not permitted to leave the regatta until the event is over and the Coach has dismissed the team. All the boats need to be loaded on the trailer, and the hospitality area needs to be cleaned up and packed up.

One last thing...Please read about Family Volunteer Hours

Our club depends on parent volunteers. For each season, Fall and Spring, each family is obligated to contribute 10 hours of their time (20 hours annually).

Buy-Out Fee: The club member's family may elect to "buy" out of their obligation at a cost of $20 per hour.

Deficit Fee: Families not meeting the volunteer hourly commitment by the posted deadline (usually two weeks before the end of each season) will be assessed the prorated fee of $20 per hour for any deficit.

It will be up to you to get in touch and step forward with your commitment to helping. Look for e-mails announcing volunteer opportunities and requests for help, and let us know what other talents your family can bring to the Club.

If you have any questions, please contact any board member by email at  We welcome your input!

HHSRC is a non-profit 501(C)(3) tax-exempt organization.

Donations to the Club are tax-deductible under the IRS Code.