Dear HHS Crew Parents,
This is something we created a few years ago with the novice parent in mind. Just a few things that we wish somebody had told us before our first regatta. We hope it can also provide some good reminders for varsity parents. It continues to evolve so please email us with anything you feel should be added.
How do I find HHSRC?
The club has what can best be described as a two horse trailer that has been modified to carry hospitality items. It is red with our logo on each side. Club Volunteers set up the trailer before the regatta. We set up a few small tarps and put down a ground liner so our rowers have a clean dry place to wait or rest between races. We also have two HHS Crew flags that will help you find us. It will be very dark when you arrive in the morning so everyone should bring their own flash light. The boats will be parked in one location and the hospitality trailer will be in another. You will want to find the hospitality trailer. All regattas require you to park quite far from the venue. You may want to bring a wagon to carry multiple things or some of the heavier items like water.
What if I need to contact a club member?
Be sure to join the clubs Remind group. You may download the Remind Mobile App and join our Remind group to receive weather cancellation messages as well.
I have never met the coaches, I want to introduce myself.
Coaches are NOT available on regatta days to discuss parent concerns or issues. The coaches are all over the place during the regatta. If you see a coach on the shoreline watching a race- that is probably a good time for a quick introduction. Please introduce yourself and let them know who your rower is. Coaches are especially focused on regatta days, planning down to the minute on who needs to be where at exact times. This will include helping to make sure athletes are where they need to be when they need to be there: for example, helping launch and recover other crews, helping rig and de-rig boats, and meeting for races. The coaches are happy to meet parents, want to know who your student-athlete is, and are happy to cooperate with you on your athlete's success. Please understand if they need to cut conversations short, or be exceptionally brief, as there will be many demands on their time throughout the entire day.
I bet the docks are a great place to get some close up photos!
It can be, but it's best to stay clear of the docks, when they are loading and unloading. There are excited rowers carrying boats, with rigors sticking out. Stay alert, we don't want anyone to be hit in the face or head.
What are some things I should bring to a regatta?
- Cash (not just for parking, most regattas have food and merchandise vendors)
- Chairs/Picnic blanket/large beach towel
- Book/puzzles, tablet
- Sunscreen/Lip balm
- Mosquito protection
- Camera with telephoto lens
- Layers (HHS Crew sweatshirt/shirt, wind breaker)
- Comfortable shoes (lots of walking)
- Hair tie
- Small cooler for your snacks and drinks
- Bicycle for some regattas like Halloween Regatta
- Cow Bells (so you can cheer the team on!)
- Loud Yelling Voice "Go Big Red!"
How do I know what time the races are? What the course looks like? How to look up race results?
Regatta Central is a website that you will want to bookmark. All of our regattas are listed there. Just scroll down and click on the regatta you want. It shows every detail you could ever imagine. You can also go back the day after the race and check the results!
I am starving....when can I eat?
For most regattas, we bring the Hospitality trailer and do breakfast and lunch!
Make sure you have a Signup Genius account so you can volunteer to bring something so everyone can chow down. Food is available pretty much all day.
My kids last race is at 11:30, can we leave?
Rowers are not permitted to leave the regatta until the event is over and the Coach has dismissed the team. All the boats need to be loaded on the trailer and the hospitality area needs to be cleaned up and packed up.
One last thing....Please read about Family Donation Hours
Volunteer Hours. Our club depends on parent volunteers. For each season, Fall and Spring, each family must donate 15 hours of their time, and/or bring needed items to regattas, or they can elect to "buy" out their obligation at a cost of $15 per hour. Please see the volunteer page for more information. If you bring needed items to a regatta, $15 of items listed on the sign up genius equates to 1 hour of service. Instructions on how to post the time you have volunteered or items you have donated can be found here. We will always post a Signup Genius link for each regatta.
Wishing all of our crew safe, strong and FAST races!
GO BIG RED!
If you have any questions, please contact any board member by email at email@example.com. We welcome your input!
HHSRC is a non-profit 501(C)(3) tax-exempt organization.
Donations to the Club are tax-deductible under the IRS Code.